Campus Unit Responsibilities
Campus unit responsibilities described below pertain to Executive Education Programs.
- Establish and maintain contact with external organizations.
- Negotiate the content and price for the offering.
- Develop all aspects of curriculum.
- Select and appoint Instructors.
- Develop a Scope of Work that includes the following:
- Project title
- UMD technical contact
- Sponsor technical contact
- Defined period of performance (start date and end date)
- Minimum and maximum enrollment, as applicable
- A description of the project
- Work to be performed
- Deliverables or expected outcomes
- Required personnel (other than the Technical Contact), supplies, materials, equipment, or travel needed
- Deliverable deadlines or milestones
- Manage all aspects of the curriculum.
- Ensure all faculty and staff receive access and training to university systems.
- Responsible for all aspects of delivery, including site/location.
- Responsible for development, implementation, and oversight of individual program marketing effort.
- Campus units may access the EXST contract directly via Procurement and Business Services to request marketing directly from this approved vendor.
- Respond to all inquiries from the sponsor organization and its members.
- Deliver all instructional content.
- Provide all student materials as needed (e.g., books, handouts).
- Reconcile any complaints/feedback from organizations and/or participants.
- For each agreement, create a project budget that includes:
- Instructional costs
- Fringe benefits
- Travel costs
- Materials and supplies
- Consultant/Vendor services
- Other direct costs
- Other indirect costs
- Create instructional PHR payroll appointments and enter/update the demographic, degree, and I-9 Profile ID data in PHR for all new and current appointees.
- Ensure no state funds are used to support Executive Education offerings.
- Create instructor contracts, paying instructors by using the revenue generated by the Executive Education offering.
- Reimburse any state accounts used to pay current faculty to teach in the Executive Education offering.
- Provide all instructional materials, goods, and/or services costs. Reimbursement is through revenue generated by the Executive Education offering. EXST does not reimburse these costs.
- Distribute revenue to participating campus units and external partners (if any) in accordance with any revenue sharing agreements.
- Track any expenses as required by the agreement.
- Notify EXST when invoices should be sent and confirm the amount to be invoiced.
- For program assistance, contact Bill Aarhus, Assistant Director, Strategic Initiatives for Continuing Education, at 5-3134 or aarhus@umd.edu.
- For financial assistance, contact Verenice Ciciliano, Senior Business Manager, at 5-9944 or vcicilia@umd.edu.
- Campus units can send general questions to exst@umd.edu.