Campus unit responsibilities described below pertain to Executive Education Programs.
Establish and maintain contact with external organizations.
Negotiate the content and price for the offering.
Develop all aspects of curriculum.
Select and appoint Instructors.
Develop a Scope of Work that includes the following:
Project title
UMD technical contact
Sponsor technical contact
Defined period of performance (start date and end date)
Minimum and maximum enrollment, as applicable
A description of the project
Work to be performed
Deliverables or expected outcomes
Required personnel (other than the Technical Contact), supplies, materials, equipment, or travel needed
Deliverable deadlines or milestones
Manage all aspects of the curriculum.
Ensure all faculty and staff receive access and training to university systems.
Responsible for all aspects of delivery, including site/location.
Responsible for development, implementation, and oversight of individual program marketing effort.
Campus units may access the EXST contract directly via Procurement and Business Services to request marketing directly from this approved vendor.
Respond to all inquiries from the sponsor organization and its members.
Deliver all instructional content.
Provide all student materials as needed (e.g., books, handouts).
Reconcile any complaints/feedback from organizations and/or participants.
For each agreement, create a project budget that includes:
Instructional costs
Fringe benefits
Travel costs
Materials and supplies
Consultant/Vendor services
Other direct costs
Other indirect costs
Create instructional PHR payroll appointments and enter/update the demographic, degree, and I-9 Profile ID data in PHR for all new and current appointees.
Ensure no state funds are used to support Executive Education offerings.
Create instructor contracts, paying instructors by using the revenue generated by the Executive Education offering.
Reimburse any state accounts used to pay current faculty to teach in the Executive Education offering.
Provide all instructional materials, goods, and/or services costs. Reimbursement is through revenue generated by the Executive Education offering. EXST does not reimburse these costs.
Distribute revenue to participating campus units and external partners (if any) in accordance with any revenue sharing agreements.
Track any expenses as required by the agreement.
Notify EXST when invoices should be sent and confirm the amount to be invoiced.
For program assistance, contact Bill Aarhus, Assistant Director, Strategic Initiatives for Continuing Education, at 5-3134 or aarhus@umd.edu.
For financial assistance, contact Verenice Ciciliano, Senior Business Manager, at 5-9944 or vcicilia@umd.edu.
Campus units can send general questions to exst@umd.edu.