Terp Young Scholars

• Act as a resource for compliance with University regulations, policies, and procedures.
• Oversee program-related issues that include program budgets, program financial aid, and other program details.
• Act as a resource for course-related budgets, instructor payment, materials, supplies, and other costs, and posting of academic unit-sponsored financial aid (if any).
• Oversight of the approval process regarding program tuition and fees and special course-related fees.

• Solicit courses for Terp Young Scholars online and campus (first week of September) via the Terp Young Scholars Course Participation Request form.
• Notify academic units of course approval (second week of October, prior to deadline for departments to enter course information in SIS).
• Review and provide updates for application, supplemental forms, and overall system requirements, annually.
• Review course information in SIS/Testudo (first week of November).
• Liaise with UMD administrative offices and act as a resource on university regulations, policies, and procedures.
• Review admission exceptions and approve/deny. Provide application waivers as appropriate.
• Manage the annual review and approval process for overall tuition, mandatory fees and special course-program tuition.
• Manage the Course Charge Processor (CCP) review. Update general and special course-program tuition and fees as required.
• Review enrollment on a weekly basis, notifying academic units with low-enrolled or waitlisted courses.
• Review final grade submission, notifying academic units with no-grade information.
• Meet regularly with Summer-Winter Sessions Advisory Board.

• Provide overall general program marketing that includes the development and implementation of a program tactical plan based on market research. EXST has a university approved contract with a full-service marketing agency. EXST does not provide marketing support for individual courses or special course-programs but individual programs may access the contract directly via Procurement and Business Services to request marketing directly from this vendor.
• Host the official program microsite.

Scheduling

• Oversee scheduling process in accordance with the University’s Scheduling Office timelines and procedures.
• Provide the Summer Session Scheduling Instructions. Instructions outline important university deadlines and policies.
• For pre-college programs scheduling, adheres to the established guidelines in the Terp Young Scholars Course Participation Request form.
• For special course-program, place restrictions as required.
• Audit and review for accuracy (i.e., section numbers, center codes, delivery methods, dates, etc.).
• Ensure compliance with MHEC polices on minimum contact hours.
• Assist with staff inquiries.

Admissions

• Manage annual application, supplemental forms, and system updates.
• Oversee online admissions process, using the following SIS coding:
  Major Code: 66YSP Young Scholars HS Program
  College Teaching: 32 Extended Studies
• Inform applicants of decision, providing admitted students with information on how to access UMD systems, resources, and supplemental forms.
• Manage annual assignment of application fee waiver code.
• Assist with student inquiries.

Registration

• Assist with student and staff inquiries.
• Register students for their selected course and program package.
• Process withdrawals and other administrative actions.

Student Financial Services

• Ensure that special course-program tuition and fees post accurately to student accounts.
• Process withdrawals and other administrative actions as required.
• Ensure that refunds are processed in compliance with standard University policies.
• Review and reconcile Central Collection reports.
• Assist with student inquiries.

Other

• Respond to student inquiries or direct to the appropriate unit.
• Liaise with other units to troubleshoot administrative and technical issues.
• Oversee the process for Exceptions to Academic Policy.
• Weekly course enrollment tracking.

• Manage the implementation of CCP updates with Student Financial Services and Cashiering.
• Manage course budgeting, contracting, and payment processing, following University guidelines. Detailed information is included in the Summer Session Scheduling Instructions.
• Provide Breakeven Enrollment Reports.
• Collect course revenue and ensure that allowable course-related expenses are reconciled prior to net revenue distribution.
• Provide transparent accounting through the net revenue distribution report.
• Ensure timely net revenue distribution to academic unit identified KFS accounts.

• For course and program assistance, contact Anne Baum, Associate Director, Summer, Winter, and Undergraduate Programs, at 5-7762 or abaum@umd.edu.
• For budgeting, distribution, and operational assistance, contact Andrew Leighton, Director of Finance and Operations, at 5-0212 or aleighto@umd.edu.
• For Terp Young Scholars, academic units use tys@umd.edu (general questions), summer-sched@umd.edu (scheduling-related), or exst@umd.edu.