Fall 2025 (2508) Scheduling, Budgeting, Contracting, and Payroll Calendar
| Testudo Opens, Registration Opens, First Day, Last Day | Due Date | Responsibility |
|---|---|---|
| The Universities at Shady Grove (UMCP@USG), University System of Maryland at Southern Maryland (USMSM), and Online Undergraduate Programs course offerings appear within Testudo (Online Schedule of Classes). | Friday, February 21, 2025 | Scheduling |
| Registration Opens for UMCP@USG, USMSM, and Online. | TBD | - |
| First day of Classes | Tuesday, September 2, 2025 | - |
| Last day of Classes | Friday, December 12, 2025 | - |
| Course Scheduling | Due Date | Responsibility |
|---|---|---|
| Course and Classroom Scheduling Services activates SIS for online course scheduling. | Monday, September 30, 2024 | Scheduling |
| Begin to review and edit previous Fall Semester's offerings as well as enter new course offering(s) data. | Monday, September 30, 2024 | Department |
| Deadline to complete online course scheduling and room priority. After this date, submit all course update requests to oes-ug-sched@umd.edu. Continue to use Teacher Collect to input instructor changes. | Friday, November 8, 2024 | Department |
| Deadline to submit course scheduling information to oes-ug-sched@umd.edu for inclusion in the Schedule of Classes when it first appears on Testudo. | Friday, January 17, 2025 | Department |
| Deadline to review course offerings to ensure correct courses are properly scheduled, that member code restrictions are set, and that section notes are updated with concomitant links active and working. | Wednesday, March 12, 2025 | EXST Student & Program Services |
| Course Budgeting | Due Date | Responsibility |
|---|---|---|
| Deadline to use Teacher Collect to input instructor changes. After this date, submit all instructor changes to oes-ug-sched@umd.edu. For instructors not currently affiliated with the university system (e.g. Adjuncts) the department must process a non-paid appointment so the instructor can be added in SIS. | Friday, December 12, 2025 | Department |
| Begin entering course budget data. | Friday, May 16, 2025 | Department |
| Deadline to complete course budgets in the online course Budgets and Contracts system and submit course budgets screens to the colleges for approval. | Friday, June 6, 2025 | Department |
| Deadline to approve electronic course budgets and submit the online course budget screens to EXST for final approval. | Friday, June 13, 2025 | College |
| Deadline to approve departmental electronic course budgets. After this date, all budget changes must be emailed to oes-finance@umd.edu. | Friday, June 20, 2025 | EXST Finance |
| Overload Approvals | Due Date | Responsibility |
|---|---|---|
| Begin routing, via email, overload approval requests (if applicable). | Friday, June 20, 2025 | Department |
| Deadline to submit Overload Approvals: If assigned lecturer is working in an overload capacity, supervisor approval must be obtained. For graduate students: Complete the Graduate Student Overload Assignment Request form with advisor and department graduate director’s signatures. Forward approvals via email to oes-finance@umd.edu. | Friday, July 11, 2025 | Department |
| Payroll Appointments | Due Date | Responsibility |
|---|---|---|
| Deadline for department to process non-paid appointment for adjunct instructor. In order to obtain ELMS and SIS access, this appointment must be completed. | Friday, June 20, 2025 | Department |
| Deadline to complete appointments for Faculty, TA, and Labor Assistants (hourly) via the employee demographics screen (including previous employment history and Visa screen, if applicable) and degree screen. For “new” or “initial” faculty, complete employee Information, demographic screen, education, and I-9 profile verification in payroll. For “re-employment” faculty appointments (following a break in service), update employee Information, education, email address, and I-9 profile reverification. For employees with J1 or H1 VISA, complete employment history and create and route the J1 or H1 visa transaction. EXST checks credentials in payroll when approving course salaries. | Friday, June 20, 2025 | Department |
| Deadline to submit Appointment Transmittal forms for student/hourly employees and teaching assistants by email attachment to EXST Finance at oes-finance@umd.edu. Departments must provide the I-9 profile ID for new/adjunct GA and labor assistants in the I-9 column of the transmittal form, when you submit their information. EXST will not be able to build the payroll appointment without this information. | Friday, June 27, 2025 | Department |
| Deadline to submit original payroll tax forms for new employees to Payroll Services. Current employees with tax form changes must also submit by this date. | Friday, July 11, 2025 | Department |
| Deadline to complete appointments. A contract is not to be released to an instructor until the appointment is approved. To verify an appointment has been approved, units can run "Appointment Action Report" on the Administrative Reporting site. | Friday, July 11, 2025 | EXST Finance |
| Deadline to verify contingent payment for instructors with enrollment contingent contracts | Wednesday, September 10, 2025 | EXST Finance |
| Instructor, TA, and Hourly Contracts | Due Date | Responsibility |
|---|---|---|
| Begin to send out faculty appointment contracts to departments. | Friday, June 20, 2025 | Department |
| Deadline to record online faculty contract signatures in the electronic faculty contract system. Signed contracts are retained in department files. | Friday, July 25, 2025 | Department |
| Low Enrollment | Due Date | Responsibility |
|---|---|---|
| 2-week Break-Even Enrollment Report | Tuesday, August 19, 2025 | EXST Finance |
| 1-week Break-Even Enrollment Report | Tuesday, August 26, 2025 | EXST Finance |
| Deadline to email oes-ug-sched@umd.edu to cancel low enrolled course. If low-enrolled course is offered, the college is responsible for absorbing the overall loss to the department. | Wednesday, August 27, 2025 | Department |
| ELMS, Course Rosters, and Final Grades | Due Date | Responsibility |
|---|---|---|
| ELMS course space opens to instructors. | Wednesday, March 26, 2025 | DIT |
| Instructor deadline to update upcoming term ELMS course space. (Instructors may continue to edit throughout semester). | Friday, August 29, 2025 | Department |
| Deadline for ELMS course space released to students. | Tuesday, September 2, 2025 | Instructor |
| Deadline to verify and submit electronic course rosters. Roster verifications notification emailed from the Registrar's Office, following the end of the schedule adjustment period. Instructors may not permit non-registered students to attend, participate in any course activities, or take exams. | Wednesday, September 17, 2025 | Department |
| Deadline to submit final grades electronically through UMEG. * | Tuesday, December 23, 2025 | Department |