Fall 2025 (2508) Scheduling, Budgeting, Contracting, and Payroll Calendar
| Testudo Opens, Registration Opens, First Day, Last Day | Due Date | Responsibility |
|---|---|---|
| Testudo Opens, Registration Opens, First Day, Last Day The Universities at Shady Grove (UMCP@USG), University System of Maryland at Southern Maryland (USMSM), and Online Undergraduate Programs course offerings appear within Testudo (Online Schedule of Classes). | Due Date Friday, February 21, 2025 | Responsibility Scheduling |
| Testudo Opens, Registration Opens, First Day, Last Day Registration Opens for UMCP@USG, USMSM, and Online. | Due Date TBD | Responsibility - |
| Testudo Opens, Registration Opens, First Day, Last Day First day of Classes | Due Date Tuesday, September 2, 2025 | Responsibility - |
| Testudo Opens, Registration Opens, First Day, Last Day Last day of Classes | Due Date Friday, December 12, 2025 | Responsibility - |
| Course Scheduling | Due Date | Responsibility |
|---|---|---|
| Course Scheduling Course and Classroom Scheduling Services activates SIS for online course scheduling. | Due Date Monday, September 30, 2024 | Responsibility Scheduling |
| Course Scheduling Begin to review and edit previous Fall Semester's offerings as well as enter new course offering(s) data. | Due Date Monday, September 30, 2024 | Responsibility Department |
| Course Scheduling Deadline to complete online course scheduling and room priority. After this date, submit all course update requests to oes-ug-sched@umd.edu. Continue to use Teacher Collect to input instructor changes. | Due Date Friday, November 8, 2024 | Responsibility Department |
| Course Scheduling Deadline to submit course scheduling information to oes-ug-sched@umd.edu for inclusion in the Schedule of Classes when it first appears on Testudo. | Due Date Friday, January 17, 2025 | Responsibility Department |
| Course Scheduling Deadline to review course offerings to ensure correct courses are properly scheduled, that member code restrictions are set, and that section notes are updated with concomitant links active and working. | Due Date Wednesday, March 12, 2025 | Responsibility EXST Student & Program Services |
| Course Budgeting | Due Date | Responsibility |
|---|---|---|
| Course Budgeting Deadline to use Teacher Collect to input instructor changes. After this date, submit all instructor changes to oes-ug-sched@umd.edu. For instructors not currently affiliated with the university system (e.g. Adjuncts) the department must process a non-paid appointment so the instructor can be added in SIS. | Due Date Friday, December 12, 2025 | Responsibility Department |
| Course Budgeting Begin entering course budget data. | Due Date Friday, May 16, 2025 | Responsibility Department |
| Course Budgeting Deadline to complete course budgets in the online course Budgets and Contracts system and submit course budgets screens to the colleges for approval. | Due Date Friday, June 6, 2025 | Responsibility Department |
| Course Budgeting Deadline to approve electronic course budgets and submit the online course budget screens to EXST for final approval. | Due Date Friday, June 13, 2025 | Responsibility College |
| Course Budgeting Deadline to approve departmental electronic course budgets. After this date, all budget changes must be emailed to oes-finance@umd.edu. | Due Date Friday, June 20, 2025 | Responsibility EXST Finance |
| Overload Approvals | Due Date | Responsibility |
|---|---|---|
| Overload Approvals Begin routing, via email, overload approval requests (if applicable). | Due Date Friday, June 20, 2025 | Responsibility Department |
| Overload Approvals Deadline to submit Overload Approvals: If assigned lecturer is working in an overload capacity, supervisor approval must be obtained. For graduate students: Complete the Graduate Student Overload Assignment Request form with advisor and department graduate director’s signatures. Forward approvals via email to oes-finance@umd.edu. | Due Date Friday, July 11, 2025 | Responsibility Department |
| Payroll Appointments | Due Date | Responsibility |
|---|---|---|
| Payroll Appointments Deadline for department to process non-paid appointment for adjunct instructor. In order to obtain ELMS and SIS access, this appointment must be completed. | Due Date Friday, June 20, 2025 | Responsibility Department |
| Payroll Appointments Deadline to complete appointments for Faculty, TA, and Labor Assistants (hourly) via the employee demographics screen (including previous employment history and Visa screen, if applicable) and degree screen. For “new” or “initial” faculty, complete employee Information, demographic screen, education, and I-9 profile verification in payroll. For “re-employment” faculty appointments (following a break in service), update employee Information, education, email address, and I-9 profile reverification. For employees with J1 or H1 VISA, complete employment history and create and route the J1 or H1 visa transaction. EXST checks credentials in payroll when approving course salaries. | Due Date Friday, June 20, 2025 | Responsibility Department |
| Payroll Appointments Deadline to submit Appointment Transmittal forms for student/hourly employees and teaching assistants by email attachment to EXST Finance at oes-finance@umd.edu. Departments must provide the I-9 profile ID for new/adjunct GA and labor assistants in the I-9 column of the transmittal form, when you submit their information. EXST will not be able to build the payroll appointment without this information. | Due Date Friday, June 27, 2025 | Responsibility Department |
| Payroll Appointments Deadline to submit original payroll tax forms for new employees to Payroll Services. Current employees with tax form changes must also submit by this date. | Due Date Friday, July 11, 2025 | Responsibility Department |
| Payroll Appointments Deadline to complete appointments. A contract is not to be released to an instructor until the appointment is approved. To verify an appointment has been approved, units can run "Appointment Action Report" on the Administrative Reporting site. | Due Date Friday, July 11, 2025 | Responsibility EXST Finance |
| Payroll Appointments Deadline to verify contingent payment for instructors with enrollment contingent contracts | Due Date Wednesday, September 10, 2025 | Responsibility EXST Finance |
| Instructor, TA, and Hourly Contracts | Due Date | Responsibility |
|---|---|---|
| Instructor, TA, and Hourly Contracts Begin to send out faculty appointment contracts to departments. | Due Date Friday, June 20, 2025 | Responsibility Department |
| Instructor, TA, and Hourly Contracts Deadline to record online faculty contract signatures in the electronic faculty contract system. Signed contracts are retained in department files. | Due Date Friday, July 25, 2025 | Responsibility Department |
| Low Enrollment | Due Date | Responsibility |
|---|---|---|
| Low Enrollment 2-week Break-Even Enrollment Report | Due Date Tuesday, August 19, 2025 | Responsibility EXST Finance |
| Low Enrollment 1-week Break-Even Enrollment Report | Due Date Tuesday, August 26, 2025 | Responsibility EXST Finance |
| Low Enrollment Deadline to email oes-ug-sched@umd.edu to cancel low enrolled course. If low-enrolled course is offered, the college is responsible for absorbing the overall loss to the department. | Due Date Wednesday, August 27, 2025 | Responsibility Department |
| ELMS, Course Rosters, and Final Grades | Due Date | Responsibility |
|---|---|---|
| ELMS, Course Rosters, and Final Grades ELMS course space opens to instructors. | Due Date Wednesday, March 26, 2025 | Responsibility DIT |
| ELMS, Course Rosters, and Final Grades Instructor deadline to update upcoming term ELMS course space. (Instructors may continue to edit throughout semester). | Due Date Friday, August 29, 2025 | Responsibility Department |
| ELMS, Course Rosters, and Final Grades Deadline for ELMS course space released to students. | Due Date Tuesday, September 2, 2025 | Responsibility Instructor |
| ELMS, Course Rosters, and Final Grades Deadline to verify and submit electronic course rosters. Roster verifications notification emailed from the Registrar's Office, following the end of the schedule adjustment period. Instructors may not permit non-registered students to attend, participate in any course activities, or take exams. | Due Date Wednesday, September 17, 2025 | Responsibility Department |
| ELMS, Course Rosters, and Final Grades Deadline to submit final grades electronically through UMEG. * | Due Date Tuesday, December 23, 2025 | Responsibility Department |