Fall 2025 (2508) Scheduling, Budgeting, Contracting, and Payroll Calendar
| Testudo Opens, Registration Opens, First Day, Last Day | Due Date | Responsibility |
|---|---|---|
| Post-Baccalaureate Programs (PBP) course offerings appear within Testudo (Online Schedule of Classes). | Friday, February 21, 2025 | Scheduling |
| Registration Opens for PBP | Thursday, March 27, 2025 | - |
| First day of Classes | Tuesday, September 2, 2025 | - |
| Last day of Classes | Friday, December 12, 2025 | - |
| Course Scheduling | Due Date | Responsibility |
|---|---|---|
| Course and Classroom Scheduling Services activates SIS for online course scheduling. | Monday, September 30, 2024 | Scheduling |
| Begin to review and edit previous Fall Semester offerings as well as enter new course offering(s) data. To request EXST process, send updates to pp-sched@umd.edu. | Monday, September 30, 2024 | Department |
| Deadline to complete online course scheduling and room priority for Fall Semester. After this date, submit all course update requests to pp-sched@umd.edu. Continue to use Teacher Collect to input instructor changes. | Friday, November 8, 2024 | Department |
| Deadline to submit course scheduling information to pp-sched@umd.edu. | Friday, February 14, 2025 | Department |
| Deadline to review course offerings to ensure correct courses are properly scheduled, that major code restrictions are set, and that section notes are updated with concomitant links active and working. | Wednesday, March 12, 2025 | EXST-Student & Program Services |
| Course Budgeting | Due Date | Responsibility |
|---|---|---|
| Deadline to use Teacher Collect to input instructor changes. After this date, submit all instructor changes to pp-sched@umd.edu. For instructors not currently affiliated with the university system (e.g. Adjuncts) the department must process a non-paid appointment so the instructor can be added in SIS. | Friday, December 12, 2025 | Department |
| Begin entering course budget data. | Friday, May 16, 2025 | Department |
| Deadline to complete course budgets in the online course Budgets and Contracts system and submit course budgets screens to the colleges for approval. | Friday, June 6, 2025 | Department |
| Deadline to approve electronic course budgets and submit the online course budgets screens to EXST for final approval. | Friday, June 13, 2025 | College |
| Deadline to approve departmental electronic course budgets. After this date, all budget changes must be emailed to oes-finance@umd.edu. | Friday, June 20, 2025 | OES-Finance |
| Overload Approvals | Due Date | Responsibility |
|---|---|---|
| Begin routing, via email, overload approval requests (if applicable). | Friday, June 20, 2025 | EXST-Finance |
| Deadline to submit Overload Approvals: If assigned lecturer is working in an overload capacity, supervisor approval must be obtained. For graduate students: Complete the Graduate Student Overload Assignment Request form with advisor and department graduate director’s signatures. Forward approvals via email to oes-finance@umd.edu. | Friday, July 11, 2025 | Department |
| Payroll Appointments | Due Date | Responsibility |
|---|---|---|
| Deadline to complete demographic screen for faculty, TA, and hourly employees (including previous employment history and Visa screen, if applicable) and degree screen. For “new” or “initial” faculty, complete employee Information, demographic screen, and education. For “re-employment” faculty appointments (following a break in service), update employee Information, education and email address. For employees with J1 or H1 VISA, complete employment history, create, and route the J1 or H1 visa transaction. EXST checks credentials when approving course salaries. | Friday, June 20, 2025 | Department |
| Deadline to submit Appointment Transmittal forms for student/hourly employees and teaching assistants via email attachment to oes-finance@umd.edu. Provide the I-9 profile ID for new/adjunct GA and labor assistants in the I-9 column of the transmittal form. EXST cannot build the appointment without this information. | Friday, June 27, 2025 | Department |
| Deadline to submit original payroll tax forms for new employees to Payroll Services. Current employees with tax form changes must also submit by this date. | Friday, July 11, 2025 | Department |
| Deadline to complete Payroll appointments. | Friday, July 11, 2025 | EXST-Finance |
| Deadline to verify contingent payment for instructors with enrollment contingent contracts. | Wednesday, September 10, 2025 | EXST-Finance |
| Faculty, TA, and Hourly Contracts | Due Date | Responsibility |
|---|---|---|
| Begin to send out faculty appointment contracts to instructors. | Friday, June 20, 2025 | Department |
| Deadline to record contract signature in EXST Budgets and Contracts database. Signed contracts are retained in department files. If contract is not signed by deadline, EXST will cancel the course. | Friday, July 25, 2025 | Department |
| Break-even Enrollment Reports | Due Date | Responsibility |
|---|---|---|
| 2-week Break-even Enrollment Report | Tuesday, August 19, 2025 | EXST-Finance |
| 1-week Break-even Enrollment Report | Tuesday, August 26, 2025 | EXST-Finance |
| Deadline to cancel courses via pp-sched@umd.edu. If low-enrolled course is offered, the unit is responsible for absorbing the overall loss. | Wednesday, August 27, 2025 | Department |
| ELMS, Course Rosters, and Final Grades | Due Date | Responsibility |
|---|---|---|
| ELMS course space opens to instructors. | Wednesday, March 26, 2025 | DIT |
| Instructor deadline to update upcoming term ELMS course space. (Instructors may continue to edit throughout semester). | Friday, August 29, 2025 | Department |
| Deadline for ELMS course space released to students. | Tuesday, September 2, 2025 | Instructor |
| Deadline to verify and submit electronic course rosters, midnight. Roster verifications notification emailed from Scheduling Office, following the end of the schedule adjustment period. Instructors may not permit non-registered students to attend, participate in any course activities, or take exams. | Wednesday, September 17, 2025 | Department |
| Deadline to submit final grades electronically through UMEG. * | Tuesday, December 23, 2025 | Department |