Calendar
Summer Session 2025 (2505/2507) Scheduling, Budgeting, Contracting, and Payroll Calendar
| Testudo Opens, Registration Opens, First Day, Schedule Adjustment, Last Day | Due Date | Responsibility |
|---|---|---|
| Summer Session Schedule of Classes appears on the website and Testudo (Online Schedule of Classes). Departments proof their course offerings on the web. | Friday, November 22, 2024 | Department |
| Registration Opens for Summer Session | Tuesday, February 18, 2025 | Registrar |
| First & Last Days of Classes | See Academic & Financial Deadlines | - |
| Course Scheduling | Due Date | Responsibility |
|---|---|---|
| Course and Classroom Scheduling Services activates SIS for online course scheduling. | Monday, September 9, 2024 | Scheduling |
| Begin to review and edit previous Summer Session offerings as well as enter new course offering(s) data. | Monday, September 9, 2024 | Department |
| Deadline to complete online course scheduling and room priority for Summer Session. After this date, submit all course update requests to summer-sched@umd.edu. Continue to use Teacher Collect to input instructor changes. | Monday, October 21, 2024 | Department |
| Deadline to submit course scheduling information to summer-sched@umd.edu for inclusion in the Schedule of Classes when it first appears on Testudo. | Friday, November 15, 2024 | Department |
| Deadline to review course offerings to ensure correct courses are properly scheduled, that major code restrictions are set, and that section notes are updated with concomitant links active and working. | Wednesday, February 12, 2025 | EXST Student & Program Services |
| Course Proposal Budgeting | Due Date | Responsibility |
|---|---|---|
| Deadline to use Teacher Collect to input instructor changes. After this date, submit all instructor changes to summer-sched@umd.edu. For instructors not currently affiliated with the university system (e.g. Adjuncts) the department must process a non-paid appointment so the instructor can be added in SIS. | Friday, May 9, 2025 | Department |
| Begin entering course budget data. | Monday, February 24, 2025 | Department |
| Deadline to complete course budgets in the online course Budgets and Contracts system and submit course budgets screens to the colleges for approval. | Monday, March 10, 2025 | Department |
| Deadline to approve electronic course budgets and submit the online course budgets screens to EXST for final approval. | Monday, March 17, 2025 | College |
| Deadline to approve departmental electronic course budgets. After this date, all budget changes must be emailed to oes-finance@umd.edu. | Monday, March 24, 2025 | EXST Finance |
| Low Enrollment | Due Date for I, I-A & I-B | Due Date for II, II-C & II-D | Responsibility |
|---|---|---|---|
| 2-week Break-Even Enrollment Report (Break-Even Enrollment Calculation) | Tuesday, May 13, 2025 | Tuesday, June 24, 2025 | EXST Finance |
| 1-week Break-Even Enrollment Report (Break-Even Enrollment Calculation) | Tuesday, May 20, 2025 | Tuesday, July 1, 2025 | EXST Finance |
| Deadline to email summer-sched@umd.edu to cancel low enrolled course. If low-enrolled course is offered, the college is responsible for absorbing the overall loss to the department. | Thursday, May 29, 2025 | Thursday, July 3, 2025 | Department |
| ELMS, Course Rosters and Final Grades | Due Date for I, I-A & I-B | Due Date for II, II-C & II-D | Responsibility |
|---|---|---|---|
| ELMS course space opens to instructors. | Tuesday, March 25, 2025 | Tuesday, March 25, 2025 | DIT |
| Instructor deadline to update upcoming term ELMS course space. (Instructors may continue to edit throughout semester). | Friday, May 30, 2025 | Friday, July 11, 2025 | Instructor |
| Deadline for ELMS course space released to students. | Monday, June 2, 2025 | Monday, July 14, 2025 | Instructor |
| Deadline to verify and submit electronic course rosters. Roster verifications notification emailed from Scheduling Office, following the end of the schedule adjustment period. Instructors may not permit non-registered students to attend, participate in any course activities, or take exams. | Friday, June 6, 2025 | Friday, July 18, 2025 | Department |
| Deadline to submit final grades electronically. | Tuesday, July 15, 2025 | Monday, August 25, 2025 | Department |
| Overload Approvals | Due Date | Responsibility |
|---|---|---|
| Begin routing, via email, overload approval requests (if applicable). | Monday, April 21, 2025 | EXST-Finance |
| Deadline to submit Overload Approvals: If assigned lecturer is working in an overload capacity, supervisor approval must be obtained. For graduate students: Complete the Graduate Student Overload Assignment Request form with advisor and department graduate director’s signatures. Forward approvals via email to oes-finance@umd.edu. | Monday, May 12, 2025 | Department |
| Payroll Appointments | Due Date for I, I-A & I-B | Due Date for II, II-C & II-D | Responsibility |
|---|---|---|---|
| Deadline for department to process non-paid appointment for adjunct instructor. In order to obtain ELMS and SIS access, this appointment must be completed. | Friday, April 25, 2025 | Friday, April 25, 2025 | Department |
| Deadline to complete appointments for Faculty, TA, and Labor Assistants (hourly) via the employee demographics screen (including previous employment history and Visa screen, if applicable) and degree screen. For “new” or “initial” faculty, complete employee Information, demographic screen, education, and I-9 profile verification in payroll. For “re-employment” faculty appointments (following a break in service), update employee Information, education, email address, and I-9 profile reverification. For employees with J1 or H1 VISA, complete employment history and create and route the J1 or H1 visa transaction. EXST checks credentials in payroll when approving course salaries. | Friday, April 25, 2025 | Friday, April 25, 2025 | Department |
| Deadline to submit Appointment Transmittal forms for student/hourly employees and teaching assistants by email attachment to EXST Finance at oes-finance@umd.edu. Departments must provide the I-9 profile ID for new/adjunct GA and labor assistants in the I-9 column of the transmittal form, when you submit their information. EXST will not be able to build the payroll appointment without this information. | Thursday, May 22, 2025 | Thursday, May 22, 2025 | Department |
| Deadline to submit original payroll forms for new employees to Payroll Services. Current employees with payroll tax changes must also submit by this date. | Friday, May 30, 2025 | Friday, July 11, 2025 | Department |
| Deadline to complete Payroll appointments. | Friday, May 30, 2025 | Friday, July 11, 2025 | EXST Finance |
| Faculty, TA, and Hourly Contracts | Due Date for I, I-A & I-B | Due Date for II, II-C & II-D | Responsibility |
|---|---|---|---|
| Begin to send out faculty appointment contracts to departments. | Monday, April 21, 2025 | Monday, April 21, 2025 | EXST Finance |
| Deadline to record online faculty contract signatures in the electronic faculty contract system. Signed contracts are retained in department files. | Monday, June 2, 2025 | Monday, July 14, 2025 | Department |
| Course-Related Expense Reimbursements | Due Date | Responsibility |
|---|---|---|
| Deadline to submit invoices and expenses for reimbursement. EXST will not accept or process Summer Session expense reimbursements received after this date. | Monday, August 18, 2025 | Department |